Generic Terms of Reference for the Preparation of Sub-regional Seminars -Workshops in Latin America and the Caribbean
Ibero-American and Caribbean Forum on Best Practices.
Human Settlements for a More Sustainable Future
United Nations Centre for Human Settlements (Habitat)
These TOR will be effective during the preparation, realization and
immediate follow-up of each sub-regional meeting.
On 7 February 1996, during the third Preparatory Meeting for
Habitat II, the Government of Spain expressed interest in backing
the Best Practices Initiative by supporting the costs of developing
a Spanish-language version of the data-base. This initial interest
developed into an official agreement signed in April 1996, by the
former Ministry of Public Works, Transport and Environment (MOPTMA)
(now Ministry of Development), the Spanish Agency for International
Co-operation (AECI), and the United Nations Centre for Human
Settlements (UNCHS or Habitat).
During a meeting held in Madrid in May 1996, the Ministry of
Development offered the United Nations Centre for Human Settlements
(Habitat) the following:
A first preparatory meeting for the establishment of an Ibero-American and Caribbean Forum on Best Practices was held 19 - 20 May
1997 at IBAM's headquarters in Rio de Janeiro, Brazil. The Forum
aims at contributing to the implementation of the Habitat Agenda,
through increasing civil society's influence and participation in
the development of sustainable human settlements development
- The services of the University of Madrid to work on the
Spanish-language version of the data-base;
- To translate the Best Practices World Report, the first
newsletter published by the BLP for the Istanbul Conference;
- To spearhead an open Forum in Latin America and the Caribbean
in support of sustainable human and settlement development in the
To enable the objectives of the Forum, an Interim Secretariat and
Sub-regional nodes were identified and established. The sub-regional nodes will promote and organise concrete activities such
as seminars or workshops dedicated to communication and
dissemination, analysis, transfers and monitoring of best
Sub-regional meeting were tentatively scheduled as follows:
The Andino Group
Mexico and Central
America & Spanish
Build-on existing activities on a cost-sharing basis.
The generic objectives of these sub-regional seminars / workshops
These seminars / workshops will also serve to sensitise the
participants, including decision-makers at all levels, to the
programme and procedures of the Best Practices and Local Leadership
Programme and to stimulate the mobilisation of resources in support
of new initiatives addressing critical needs in specific areas.
- identify already active regional/sub-regional institutions
participating in best practices issues;
- identify sub-regional priorities in sustainable human
- identify relevant ongoing experiences;
- develop national, regional and/or sub-regional work plans
- documenting best practices using an unified Reporting Format;
- engaging in in-depth analyses of ongoing best practices;
- promoting transfers of lessons learned and methods extracted
from documented best practices;
- joint fund-raising and media strategies.
Outputs of these seminars should include:
- Report of the Seminar and executive summary;
- Elaboration of national or sub-regional work programmes or
action plans for:
- Production of case-books;
- Elaboration of tools, methods and guidelines for the
transfer of best practices;
- Strengthening the roles and responsibilities for
participating organisations/institutions to apply and disseminate
- Fundraising strategy;
- Media strategy, dissemination and awareness-building.
Specific activities to be undertaken by the organisers of the sub-regional seminars / workshops should include, inter alia:
Identification of clients and their needs
- Identification of participants to the seminar / workshop.
Organisations should be invited to the seminar / workshop based on
clear/proven capacity in one or more of the following areas:
- existing activities related to best practices;
- strong networking capacity;
- training / capacity-building;
- research / analysis;
- associations of key actors;
- leading NGOs in the field related to the seminar/workshop.
- Preparing profiles of each participant to identify:
- areas of expertise;
- networking capacity;
- activities related to best practices.
- Selecting one or two priorities which could form the basis for
- Identifying potential best practices to be discussed/presented
at the meeting.
- Identifying existing transfer activities and/or best practice
potential demanders for expertise and experience.
Applying for co-financing
Prepare and submit a detailed budget including provisions for
logistical support for the meeting clearly stating costs which are
met by the organising institution.
Prepare and submit an agenda and draft working documents for the
Submitting final report
Produce Work Programme and Report of the meeting to be forwarded to
the Interim Secretariat before 24 October 1997, in preparation for
the "Evaluation Meeting" of the Interim Secretariat and sub-regional nodes, scheduled for November, 1997. This report should
Meeting Organisers' Inputs
- Detailed budget and time-line of organisation of the meeting,
including contributions of host (i.e., resource persons, meeting
space, secretarial support, equipment, translations, domestic and
international travel arrangements);
- TOR / Aide-Memoire for the meeting;
- Production and distribution of agenda and draft working
- Production, distribution of Report and Work Programme.
- Assistance in preparations for the meeting.
- Technical and substantive advise and inputs.
- Programme Distrobution of Funds.
UNCHS (Nairobi) Inputs
- Financial assistance. The principles guiding the granting of
resources for the seminars / workshops, in consultation with the
Interim Secretariat, will be:
- To cover costs of extending geographical coverage of
participants, Bring to an existing seminar / workshop resource
persons directly responsible for implementing best practices.
- Hire local consultants for the in-depth analysis and
documentation of selected case studies
- TOR, reporting format, analytical approach for case-studies.
- Assistance in joint-fundraising.
Suggested meeting dates
28 Jul. - 1 Aug.'97
The Andino Group
29 Sept.-3 Oct.'97